Documentation

Trade Documentation & Compliance

Baknova Group manages the full documentation lifecycle for every transaction — from contract execution through to final delivery — ensuring compliance with international trade regulations and buyer requirements.

Overview

Document management

Every commodity transaction involves a structured set of documents that govern ownership, payment, quality, logistics and customs clearance. Our operations team coordinates documentation across all counterparties to ensure clean, timely execution.

Document Types

Commercial Invoice

Issued by the seller to the buyer, confirming the transaction value, commodity description, quantity and payment terms.

Bill of Lading

The primary transport document issued by the carrier, serving as a receipt of goods, contract of carriage and document of title.

Certificate of Origin

Issued by the relevant authority in the country of origin, confirming the commodity's provenance for customs and preferential tariff purposes.

Phytosanitary Certificate

Issued by the national plant protection authority, confirming the commodity meets the importing country's plant health requirements.

Weight & Quality Certificate

Issued by an independent inspection body (SGS, Bureau Veritas, Cotecna) confirming the commodity's weight, moisture, protein and other quality parameters.

Fumigation Certificate

Confirms that the cargo has been treated against pests and insects in accordance with the importing country's requirements.

Letter of Credit

A bank-issued payment instrument guaranteeing payment to the seller upon presentation of compliant shipping documents.

Packing List

Details the number of bags, containers or bulk units, individual weights and total shipment weight.

Transaction Process

Contract Execution

Sales contract signed with agreed commodity specs, price, quantity, Incoterms and payment terms.

Shipment Booking

Vessel or container booking confirmed; shipping instructions issued to the supplier.

Pre-shipment Inspection

Independent inspector appointed to verify quality and weight at load port.

Document Preparation

Full document set prepared and reviewed against LC or contract requirements.

Document Presentation

Documents presented to the negotiating bank or sent directly to the buyer.

Customs Clearance

Import documents lodged with destination customs for clearance and duty payment.